Contacting Congress – Writing a Letter or Fax

Basics of Writing a Letter or Fax to Congress

• A personal letter will get more attention than a form letter or pre-printed postcard.
• Make sure you include your name and address. Some offices will not open a letter if it is not from his/her state.
• Fax the letter to your member’s office. Mail takes a long time to arrive because of security concerns.

Be Simple and Direct

• If possible, limit your letter to one page.
• State the purpose of your letter in the first paragraph, identifying a specific bill number, if applicable.
• Focus on one particular issue and request specific action from the legislator.
• Explain how the issue will affect your local community.

How to Address Letters to Congress

To a Senator or Representative
The Honorable (Full Name)
United States Senate (or House of Representatives)
(Room Number; Building Name)
Washington, DC 20510 (or 20515 for House of Representatives)

Dear Senator or Representative (Last Name):

Other Methods for Contacting Congress

• In Person – in person meetings are the most effective.
• Telephone Calls – Phone calls are very effective because they provide an opportunity to talk directly to the staff, which reinforces your relationship with the office.
• Email – Email is particularly effective if you communicate directly through a staff’s individual email address, or if you are mobilizing a large number of people through the legislator’s website.