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AAP Mentor Program First Meeting Checklist
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Leadership Academic Development

First Meeting - Mentor Tips:

  • Invite your mentee to a first meeting. Introduce yourself by phone or email.
  • Exchange CVs with the mentee prior to the first meeting.
  • Follow the First Meeting Call Checklist to get started. Future meeting agendas should be determined by the mentee.
  • Discuss your expectations and needs with the mentee, as well as theirs.
  • Assist your mentee in creating a checklist that you both can use to assess progress during the year and to ensure that goals are being met.

First Meeting - Mentee Tips:

  • Respond in a timely manner to the invitation from your mentor to the first meeting.
  • Update your CV and exchange CVs with the mentor. Identify information in your mentor’s CV that seems valuable to your career.
  • Discuss your expectations of the mentor relationship.
  • Work with the mentor to establish a schedule and method for future meetings.
  • Discuss your career goals and create a checklist that can be used during the year to assess progress.
  • Explain your training and background that focused on an academic career, as well as what areas could development for an academic career.

First Meeting CHecklist:

  1. Welcome and check in
  2. Discuss plans for this initial call. This is a chance to get to know each other. At the conclusion, both of you can decide if you would like to proceed with the mentorship.
  3. Provide information about your background and how you see your role as a Mentor.
  4. Discuss how you would like to structure the Mentor/Mentee relationship.
    a.    Who will initiate contact moving forward?
    b.    What is the preferred communication method for both?
    c.    Make sure the mentee is comfortable in the relationship and moving forward.
    d.    Establish expectation that both will make mistakes during the year.
  5. Discuss how the calls will go in the future. Explain about setting goals, creating a checklist to assess progress.
  6. Note the impact of vacations, late or missed calls, and other changes in scheduling the may arise. Agree on a time frame for notice of changes.
  7. Talk about commitment and the importance of seeing the long-term picture of success with the mentor program.
  8. Make sure that both of you agree to move forward with the program for the year.
  9. Thank them and agree to talk again at the next set time.

AAP's Mission

Creating the future of academic physiatry through mentorship, leadership, and discovery.

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Association of Academic Physiatrists
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Owings Mills, MD 21117
P. 410.654.1000 F. 410.654.1001

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