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Instructions for Poster Displays at the AAP Annual Meeting

Once your abstract has been reviewed and accepted as a poster presentation for the upcoming AAP Annual Meeting, a written letter of acceptance will be sent. Only first authors will receive written notification indicating acceptance or rejection of the abstract submitted. The first author should receive notification by November 15, 2009. Paper and poster presenters MUST register for the Annual Meeting by 11:59 PM (ET), February 1, 2010 to display their poster or make their presentation.

POSTER PRESENTATION

The poster presentation is an exhibit providing a forum for a one-on-one, in-depth discussion using narrative and visual material to display and communicate the objectives, methods, results, and conclusions of a scientific study. A poster should be self-contained and self-explanatory, allowing different viewers to proceed on their own while leaving the author to address any questions that may arise. The poster session offers a more intimate forum for discussion than the slide presentation, but discussion becomes difficult if the author is obliged to devote most of the time explaining the poster to a succession of viewers. Remember, the time spent at a poster is determined by the viewer, not the author. An effective poster is neither a page-by-page printout of a journal paper nor a slide show, but balances both figures and text.

DISPLAY POSTER CONTENTS

The poster board will be four (4) feet high and six (6) feet wide. Poster components should be mounted on appropriate, lightweight card stock. Pins and tacks are an acceptable means of attaching your materials to the display board. The AAP is not responsible for providing pins and tacks.

Heading
For the top of the paper, prepare a label indicating:

the poster title (same as abstract title);
the author(s), and;
the institutional affiliation of the author(s).

Lettering MUST be at least one (1) inch high.

Abstract
A copy of the abstract, in a half-inch or larger type, should be posted in the upper left corner of the display board.

Tables and Illustrations
Tables and illustrations should be as simple as possible. The use of numbers and arrows to indicate the viewing sequence can be of great assistance to viewers. All tables and illustrations must be readable from a distance of at least six feet. Therefore, all lettering must be at least one (1) inch high and in boldface print. Please avoid typewritten or freehand lettering.

Conclusions
A conclusion should be concise, clearly stated, directly tied to the result of the study, and should include the significance of the outcome.

Additional Information
Sole use of typewritten pages for the display is not acceptable. You may find it useful to have a tablet of sketch paper available. This can be helpful facilitating discussion.

Statements made in presentations are the sole responsibility of the author. Any statement made should not be viewed as, or representative of, any formal stance or position taken on any product, subject, or issue by the Association of Academic Physiatrists.

Note
It is the responsibility of the author to bring stick pins for the abstract display.

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